Form N-565 Guide: Naturalization Certificate Replacement

Did you lose your proof of your U.S. citizenship? Don’t worry! U.S. citizens can get a replacement. Use Form N-565, called the “Replacement Naturalization/Citizenship Document” application, to request a new Certificate of Naturalization or Certificate of Citizenship. These documents officially confirm your U.S. citizenship status. In this guide, you will learn more about the naturalization certificate replacement process and how to replace your naturalization certificate via Form N-565.

What Is the N-565 Form?

Life happens; sometimes, important documents like your Certificate of Citizenship or Certificate of Naturalization can get lost, stolen, damaged, or even contain an error. If you find yourself in this situation, fret not! USCIS offers a solution through Form N-565: Application for Replacement Naturalization/Citizenship Document.

This form allows you to request a new copy of your official proof of U.S. citizenship or naturalization. Whether you misplaced your document, it became illegible, or it contains incorrect information, Form N-565 streamlines the process of obtaining a replacement.

IMPORTANT! It’s vital to remember that this form is only for existing U.S. citizens who previously received one of these documents.

Eligibility Criteria for the N-565 Form

Form N-565: Application for Replacement Naturalization/Citizenship simplifies the process of obtaining a replacement for various citizenship documents if they are lost, stolen, damaged, or with errors. Here’s what you can replace through Form N-565:

Certificate of Naturalization: Proof of becoming a U.S. citizen through naturalization.
Certificate of Citizenship: Confirmation of U.S. citizenship for those who derived it through parents or other means.
Declaration of Intention: The initial document filed to declare your intent to become a U.S. citizen.
Repatriation Certificate: Verifies regaining U.S. citizenship after previously losing it.

Additionally, you can use Form N-565 to apply for a Special Certificate of Naturalization, which helps foreign countries recognize your U.S. citizenship status.

Who Can (and Should) File the N-565 Form for Naturalization/Citizenship Certificate Replacement?

If you ever misplaced your Certificate of Citizenship or another vital document proving your U.S. status, USCIS has a solution: Form N-565. In some situations, this form streamlines the process of obtaining replacements for several citizenship documents.

Here’s a clear breakdown of eligible documents and common reasons for N-565 document replacement:

Document

Certificate of Citizenship

Certificate of Naturalization

Declaration of Intention

Repatriation Certificate

Special Certificate of Naturalization

Certificate of Citizenship/ Certificate of Naturalization

Certificate of Citizenship

Reasons for Replacement

Lost, stolen, damaged, name change (e.g., marriage)

Declaration of Intention Lost, stolen, damaged

Required by a foreign government to recognize your U.S. citizenship

You obtained a court order, government-issued document, or letter from a licensed healthcare professional recognizing that your gender is different from the one listed on your current document. You want a document that reflects your recognized gender.

You received a court order or document issued by the U.S. government that changed your date of birth. You want a document reflecting your new date of birth.

Who Cannot (and Should Not) File the N-600 Form for the Certificate of Citizenship?

You’re not eligible to file Form N-600 in the following conditions:

You were born in the U.S.

You are a naturalized citizen.

You are currently residing abroad.

You don’t have at least one biological or adoptive U.S. citizen parent

Your parent(s) permanently reside abroad.

You were born out of wedlock and not legitimized before age 16, and your U.S. citizen parent is your father.

Your U.S. birth certificate automatically proves your citizenship. No need for Form N-600!

Your Certificate of Naturalization serves as your official citizenship documentation.

When living outside the country, applying for a U.S. passport with the State Department is the usual route to establish citizenship.

You are the child of U.S. citizen parents who reside outside the U.S. permanently.

If a U.S. citizen parent adopted you and you meet specific legal requirements, you may be eligible to file.

This rule doesn't affect you if you were born outside the U.S. to an eligible U.S. citizen mother. In this situation, you can also qualify for citizenship through your mother's naturalization.

IMPORTANT! The reasons for Citizenship Certificate or Naturalization Certificate replacement based on gender recognition encompass situations where your legal gender identity has been officially recognized as different from the one on your citizenship document. This could be due to transitioning, a correction of a previous error, or other reasons recognized by law.

IMPORTANT! The reason for replacing your Citizenship Certificate based on your date of birth covers situations where there was an error in your recorded date of birth on your original

citizenship document. The new document will reflect the corrected date of birth as per your official documentation.

Who Cannot (and Should Not) File the N-565 Form for Naturalization/Citizenship Certificate Replacement?

If you are considering replacing a lost or damaged U.S. citizenship document, Form N-565 exists to help. However, it’s crucial to choose the proper form for your situation. This is especially important for:

1. Permanent Residents Seeking Citizenship

Don’t use Form N-565 (Naturalization Certificate replacement document)
Use instead: Form N-400 (Application for Naturalization)

Form N-565 is for replacing existing citizenship documents, not applying for them. As a permanent resident seeking citizenship, you must undergo the naturalization process with Form N-400.

2. U.S. Citizens Requesting Original Documents

Don’t use Form N-565 (Citizenship Certificate replacement document)
Use instead: Form N-600 (Application for Certificate of Citizenship)

Form N-565 focuses on replacing already issued documents. If you never received a Certificate of Citizenship or lost the original copy, Form N-600 is the path to obtain one for the first time.

IMPORTANT! By understanding these distinctions, you can avoid unnecessary delays and ensure you choose the correct form for your needs. For more detailed information and eligibility requirements, always refer to the official USCIS website or consult immigration experts.

The N-565 Processing Time: How Long Does It Take?

Losing your Certificate of Naturalization or Citizenship can be stressful, leaving you worried about the next steps and anxious for a replacement. While filing Form N-565 is the right direction, understanding the process and the N-565 timeline can ease your concerns.

While the procedure follows consistent steps, several factors influence the processing time. These include:

The current workload of the USCIS office you filed at,
USCIS overall caseload,
whether your application package is complete and accurate.

NOTE: Considering these variables, the average processing time for Form N-565 falls between 5 and 12 months.

Remember, submitting a complete and error-free application can potentially expedite the process. Additionally, proactively checking your online USCIS account (if you created one) can provide updates on your case status, offering peace of mind while you wait. If you have further questions or concerns, contacting USCIS directly or seeking professional legal advice can be helpful avenues to explore.

The N-565 Form Processing Timeline: What to Expect

Filing Form N-565 for a replacement citizenship document requires patience and understanding of the potential steps involved. Here’s a more precise N-565 timeline of what you can expect:

Within 30 Days of Your N-565 Submission

USCIS receives your application: You’ll receive a Notice of Action (Form I-797C) confirming receipt and processing. This notice includes your Application Receipt Number for online case status checks.

After 30 Days Since You Applied for Your Naturalization Certificate Replacement

Request for Evidence (RFE): USCIS may request missing supporting documents. The prompt submission of these documents can expedite processing.
Interview: You might be called for an interview to answer questions, provide additional documents, undergo a biometrics check, and swear to the accuracy of your information.
Denial: This can happen if the form is incomplete, improperly filed, or lacks the correct fee. Carefully review instructions and fees to avoid delays.

After USCIS Evaluates Your N-565 Form Application and Documents

Approval: You’ll receive an approval notice if your eligibility is confirmed. USCIS will mail your new citizenship document to the address you provided in the form. Ensure it’s accurate to avoid delays.
Denial: If your application is denied, USCIS will send a notice explaining why. You may choose to appeal or re-file later.

How Much Does It Cost to Get a Copy of Your Naturalization Certificate?

The general filing fee for Form N-565 is $1385.

EXCEPTION: If you select Part 3., Item Number 4 on Form N-565 – your Certificate or Declaration is incorrect because USCIS made a clerical or typographical error – you don’t need to pay the N-565 fee.

IMPORTANT! An official rule has been enacted, adjusting fees for most immigration applications and petitions. Before proceeding with your application, check the official USCIS website for the most current fee information. USCIS will not accept any submissions with outdated fees.

By submitting a payment for Form N-565: Application for Replacement Naturalization/Citizenship Document, you acknowledge paying for a government service. Filing fees are final and non-refundable, regardless of USCIS actions or application withdrawal. Use the provided USCIS Fee Calculator to determine the correct fee for your application.

Can I Waive the N-565 Form Fee?

As with most USCIS forms, applications, and petitions, you can ask USCIS to waive your N-565 form fee.

Suppose you have financial difficulties submitting payment for your Naturalization or Citizenship Certificate copy. In that case, you can request a waiver by completing Form I-912, Request for Fee Waiver, and your immigration forms. Be sure to review Form I-824 and Form I-134 for specific information about fee waivers related to petitions and financial support applications.

These forms may offer additional insights and steps relevant to your situation. Remember, seeking a fee waiver requires completing a separate form and potentially providing financial documentation to support your request.

How to Pay the N-565 Fee

Now that you know how to get a copy of your citizenship or naturalization certificate, it’s time to learn how to pay the fee for submitting the N-565 form.

Whether you file your Form N-565 online or by mail, you have several convenient ways to pay the processing fee:

How to Pay If You File Form N-565 Online

Pay directly online: If you file electronically, you can seamlessly pay the fee during submission. This is the most efficient and quickest option.

How to Pay If You File Form N-565 by Mail (On Paper)

A money order is a safe and straightforward method available at many financial institutions.
Personal check: Ensure it’s drawn on a U.S. bank account and payable to “U.S. Department of Homeland Security.” No abbreviations! If you use a check, allow sufficient processing time for it to clear before the mail deadline.
Cashier’s check: Offers guaranteed funds, reducing processing delays.
Credit card: Use Form G-1450, Authorization for Credit Card Transactions, to pay with your credit card. This form is available on the USCIS website.

IMPORTANT! Regardless of the chosen method, always check that the fee amount matches the current USCIS fee schedule, as choosing the appropriate payment method based on your filing preference ensures a smooth and timely processing of your Form N-565. Keep a copy of your proof of payment for future reference.

What Documents Are Required to File Form N-565?

Navigating the N-565 application process can feel overwhelming, mainly when gathering suitable materials. This guide simplifies the journey by outlining the essential documents you’ll need to file Form N-565 for replacement Citizenship Certificates, Certificates of Naturalization, Declarations of Intention, or Repatriation Certificates. Check the table below for a clear breakdown of specific paperwork needs based on your replacement scenario.

Form N-600 Necessary Documents Explained

Reason for Replacement

Lost, stolen, or destroyed certificate

Mutilated document

A typographical error by USCIS

Name change

Date of birth change

Gender change

Special certificate of naturalization

Overseas filing

Required Documents

- Photocopy of the original document (if available)

- Police report

- Sworn statement explaining what happened

Original mutilated document

Original incorrect document

- Completed Part 4 of Form N-565

- Original USCIS document

- Copy of document establishing name change (marriage certificate, etc.)

- Completed Part 5 of Form N-565

- Original USCIS document

- Copy of document establishing date of birth change (court order, birth certificate)

- Completed Part 6 of Form N-565

- Note: Only applies to Certificate of Citizenship replacements.

- Original USCIS document

- One of the following:

* Court order granting gender change
* Government-issued document reflecting gender change (passport, I.D.)
* Letter from licensed healthcare professional certifying gender identity

- Completed Part 7 of Form N-565

-Copy of your Naturalization Certificate

None

Explanation

To help verify the information on the lost document.

To document the loss or theft.

To explain the circumstances around the loss or damage.

Needed for verification and potential reconstruction.

To demonstrate the error.

Provide details about the error.

For reference to the original information.

Proof of your legal name change.

Indicate the name change reason.

For reference to the original information.

Proof of your legal date of birth change.

Provide details about the date of birth change.

Depends on situation

Proof of your official gender change designation.

Indicate the reason for the gender change request.

This document serves as proof of your U.S. citizenship when demanded by a foreign government for legitimate reasons. However, there are exceptions. Foreign countries cannot request this certificate for entry purposes or their immigration applications.

You can pick up the document at the nearest U.S. Embassy/Consulate, where they will send it.

Having the correct documentation ensures a smoother and faster submission process. Remember, this is a general overview; you may need additional documents depending on your situation. For this reason, always refer to the official USCIS website or consult with immigration experts or lawyers for specific guidance.

How to Apply for Form N-565 Online and On Paper

The answer is yes if you wonder whether you can submit Form N-565 online, directly from the USCIS website.

How to Get a Copy of Your Naturalization Certificate Online

As per USCIS instructions, here is what you need to do:

Get a USCIS online account if you don’t have one already;
Follow their instructions for the online filing of Form N-565;
Have all the necessary documents ready and attach them as instructed;
Check the correctness of your information and documents and send the form.

IMPORTANT! While you submit your Form N-565 online, the physical journey of your original document isn’t quite complete yet. After submitting your application, you must mail the original document to the Nebraska Service Center. Don’t worry about finding the address – it’ll be conveniently provided within the Evidence section of your N-565 online application, ensuring your original arrives safely for review.

How to Get a Copy of the Citizenship Certificate: Submission by Mail

The online submission has its advantages. To ensure a smooth application process for the N-565 form, you should download a free copy of Form N-565 from the USCIS website, print it, and send it to the correct USCIS address.

Download your N-565 form from the USCIS website;
Complete all the fields necessary in black ink;
Attach all requested and necessary documents as requested.

Where to File Form N-565 for Citizenship or Naturalization Certificate Replacement

Send the paperwork via U.S. Postal Service at the USCIS Phoenix Lockbox, P.O. Box 20050 Phoenix, AZ (85036-0050) or via FedEx, UPS, and DHL at P.O. Box 20050, 2108 E. Elliot Rd., Tempe, AZ (85284-1806).

How to Fill Out Form N-565: Instructions and Tips

If you need clear instructions and helpful tips to ensure a smooth and efficient Form N-565 application, follow these pointers to minimize errors, avoid delays, and confidently navigate the form-filling process.

Fill out the form legibly in black ink (type or print is encouraged).
If you need more space, use the provided section or separate sheets labeled with your name, Alien Registration Number, page number, part number, and item number. Sign and date each sheet.
Answer all questions honestly and completely.
Use “N/A” for inapplicable questions and “None” for zero/none answers.

Here’s a breakdown of key sections on Form N-565 with essential tips for a smooth application:

N-565 Form Part

Part 1: Information About You

Part 2: Type of Application

Parts 3 & 4: Processing Information & Document Correction

Parts 5-7: Name Change, Date of Birth Change, Gender Change, Special Certificate

Parts 10 & 11: Applicant Statement & Interpreter/Preparer

Description

List your current legal name, even if it differs from the certificate. Provide a reliable mailing address for all USCIS communication.

Indicate the type of certificate you need (Citizenship Certificate, etc.) and the reason for replacement (lost, damaged, error).

Provide biographical details, marital status, and previous certificate information. Only complete Part 4 if correcting an error and submitting proof of DHS responsibility.

Only complete applicable sections. Submit legal name change documentation (marriage certificate, etc.), court order/birth certificate for birth date change, and legal gender change proof (court order, medical certification) if applicable. Part 7 is for foreign government requests only.

Sign your application in black ink!
Include an email and U.S. phone number for USCIS contact (they primarily communicate via email). Fill in Parts 10 & 11 if someone helped complete or interpret the form, ensuring proper signatures.

Tips

Ensure your name matches government I.D.s and double-check the address for accuracy.

If you are unsure how to deal with this part of the N-565 form, seek help from an immigration specialist or law firm.

Ensure all information matches official records and evidence supports your claim.

Follow specific requirements per section and gather necessary supporting documents.

Depends on situation

Here are some extra N-565 filling-out tips you need to keep in mind:

Everyone involved MUST sign: Every application requires signatures from the applicant (or parent/legal guardian if applicable), interpreter (if used), and preparer (if applicable).
Signatures are personal: Stamped or typed names are NOT accepted. Handwritten signatures are mandatory.
Interpreters: If you used an interpreter, they must complete Part 10 with their contact information and signature. This applies even if they helped prepare your application (they would then complete Parts 10 and 11).
Preparers: Anyone who helped prepare your application (except the interpreter) must sign and date Part 11. If they represent a business or organization, include their details too.

Attorneys/Representatives: If a third party (lawyer, representative) prepares your application, they might need to submit Form G-28 separately for the attorney or accredited representative.

Can USCIS Deny Your N-565 Application Form?

Yes, they can, mainly because your Form N-565 is incomplete, is missing documents, or you did not pay the fee as instructed (one fee paid separately for each of the forms/applications/petitions you submit). However, USCIS clarifies a few things regarding denying your N-565 form.

IMPORTANT! Submitting false information or fraudulent documents in your Form N-565 application carries serious consequences that jeopardize your immigration journey. If USCIS discovers any deliberate attempt to mislead or misrepresent facts, they will deny your Form N-565 and potentially block you from receiving any other immigration benefit. Moreover, you could face significant legal penalties and even criminal prosecution. Honesty and transparency are paramount throughout the application process.

Form N-565 Frequently Asked Questions

If you still have questions about getting a copy of your Naturalization or Citizenship Certificate, see the answers we offered our clients about form N-565.

I Lost My Citizenship Certificate. What Do I Do Now?

To replace your Certificate of Citizenship, you must fill out Form N-565. Submitting a complete and accurate Form N-565 is crucial for a smooth application process. Missing documents or errors can lead to denial, wasting valuable time, and requiring resubmission. After submitting the form, expect a 30-day wait for the Application Receipt number. This means USCIS received your application, and they have it under review. They may also call you for an interview. The entire process generally takes at least five months. Proper completion of form N-565 is thus crucial to avoid delays and get your replacement document efficiently.

What Is the Difference Between the Certificates of Citizenship vs. Naturalization?

If you are a U.S. citizen by birth or became one automatically, a Certificate of Citizenship (Form N-600) verifies your status. If you want to become a citizen through naturalization, your Certificate of Naturalization (Form N-565 for replacements) is your official proof. Keep in mind that neither certificate awards citizenship. For this, you need to submit Form N-400. Read this guide on Naturalization Certificate vs. Citizenship Certificate to learn more.

Can I Use Form N-565 to Request a Citizenship or Naturalization Replacement Document for Another Person?

No. Form N-565 is strictly for obtaining your own Certificate of Citizenship or Naturalization. Applying on behalf of someone else, even a close relative, won’t be accepted.

However, if you need proof of a deceased parent’s citizenship, alternative options might exist. The Freedom of Information Act (FOIA) allows you to get information from government agencies, including (potentially) your parent’s immigration file. This file might not contain the certificate, but it could hold valuable evidence like approved applications, notices, or other documents demonstrating their citizenship status.

To access your parent’s file, you’ll need to submit Form G-639 along with a death certificate confirming their passing. While success isn’t guaranteed, it’s worth exploring this avenue if you require proof of their citizenship status. Remember, this process might take time and involve specific requirements, so seeking detailed guidance from an immigration attorney or USCIS resources is highly recommended.

Get Started with Form N-565 Now!

Replacing a U.S. citizenship document can feel overwhelming. Don’t navigate it alone! Our immigration experts at ImmigrationDirect are here to guide you through every step of Form N-565, from filling it out to submitting it confidently. Get personalized support and peace of mind today!